On a daily basis, people work more than 80% of their time with information coming from different datasources. The problem with these datasources (file folders, mail, ERP, ....) is that there is no unified way of storing the information, resulting in various content owners having several versions of the same data stored on different systems.

A lot of companies do not really pay attention to the fact that a large amount of valuable resource time is often spent on searching for the right, correct information.

Content and document management solutions provide sollution to these issues. Information is stored in only one place, in the correct version and available to anyone who needs access.

Microsoft provides a free solution called Windows SharePoint Services that includes a true collaboration suite with minor document management features, like:

• Versioning
• Workflow
• Check-in Check out
• Publishing services
• Content Types
• ...

Windows SharePoint Services is free for companies who have a Windows Server 2003 system running. If you want to enable search (which searches all the meta information, but also the content of the stored documents) a SQL Server 2000 or 2005 license is also needed.

Microsoft Office SharePoint Server 2007 is the enterprise solution for content management (ECM).
This solution includes:

• Document Management
• Official Recors System
• Auditing and document policies
• Enhanced workflow

Introducing a ECM solution to your company has a lot of advantages:

• Reduce the amount of time looking for information
• Always work with the correct version of a document
• Automated policies (i.e. Archive old documents)
• Central management of documents
• Single point of access to all company information

Cronos Limburg is part of the Cronos Group which is Gold Partner in Information Worker solutions with a specialization in Enterprise Content Management and Collaboration.

With a thorough expertise in web application development, we have the capabilities to extend Microsoft products to your needs.